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kustom us
Emergency Hotline: 1-866-679-0699

Contract Coordinator – Longwood, FL

For over 50 years, Kustom US has provided emergency property restoration and construction services to residential, commercial, industrial and governmental property owners through facilities located throughout the US.

The Contract Coordinator is responsible for creating and following construction contracts from start to finish while providing administrative support to the Office Manager and Production Teams.


  • Set up new jobs in various software applications
  • Prepare and track receipt of signed contracts
  • Invoice jobs per construction contracts and/or mortgage company terms
  • Track all owner change orders including supplements. Ensure receipt of singed change orders for all contract changes
  • Ensure receipt of singed change orders for all contract changes
  • Produce subcontract agreements
  • Process invoices in TimberScan
  • Prepare and distribute weekly job lists
  • Prepare and distribute Job Cost Detail reports
  • Assist with reconciling of Credit Card Statements
  • Assist in maintaining accurate WIP reports with Controller
  • Follow up on collections when necessary
  • Create and enter budgets
  • Manage documentation in Restoration Manager
  • Manage all aspects of mortgage company claims process phones, handle incoming calls and assemble emergency services response

Required Education and Experience

  • Prefer 3 years of administrative support within a fast-paced construction/insurance restoration or claims management environment
  • Must have excellent data entry and mathematical skills
  • Strong excel and other Microsoft applications are required; experience with Sage is a plus
  • The chosen applicant must be able to work independently and handle multiple priorities with a strong attention to detail
  • Must be able to communicate financial information into sound business language

Employment Application

  • Accepted file types: pdf, doc, docx, odt, rtf, txt, html, zip.
    Please attach your resume. Maximum size of 8 megabytes